Check-list for a well organized end of year corporate event! 🎄📋

The holiday season is fast approaching…

It is traditional to bring employees together at this time of year to share a festive and convivial moment. We have thought of you and have prepared a small checklist to help you organize a successful end-of-year event:

☑️ STEP #1: DEFINE THE TYPE OF EVENT.

There are many possibilities to celebrate this moment. You can, for example, organize:

– A Christmas apero

– A gala

– A convention

– A Christmas tree party

– A cocktail dinner

– A themed evening

☑️ STEP #2: DEFINE THE OBJECTIVE OF YOUR EVENT.

The end-of-year celebrations are the perfect opportunity to:

– Thank the teams

– Give out rewards

– Present wishes

– Present the results of the year and the objectives to come

– Spend a convivial and family moment

It is up to you to define the objective of your event so that it is well adapted.

☑️ STEP #3: DETERMINE THE CATEGORY OF GUESTS.

Depending on your objectives, the category of guests will not be the same. Also, you need to determine if you want to invite:

– Only employees

– Employees + spouses

– Employees + spouses + children

– Customers

– Providers

☑️ STEP #4: DETERMINE A DATE.

The schedule of your employees is generally quite busy at this time of year. We advise you to prefer an evening during the week (ideally on Thursday).

☑️ STEP #5: DETERMINE A LOCATION OR TYPE OF SITE YOU WOULD LIKE.

In order to put the odds on your side, we advise you to book as soon as possible, as places suitable for this type of event are very popular at this time.

Also think about the choice of decoration.

☑️ STEP #6: DETERMINE A NUMBER OF PARTICIPANTS.

☑️ STEP #7: ESTABLISH A BUDGET.

☑️ STEP # 8: CONTACT YOUR EVENT AGENCY AND SEND THEM YOUR SPECIFICATIONS. 

☑️ STEP #9: CHOOSE FROM THE PROPOSALS SUBMITTED BY YOUR EVENT AGENCY.

☑️ STEP # 10: COMMUNICATE ABOUT YOUR EVENT WITH YOUR COLLABORATORS.

Once the event has been validated, we recommend that you notify your employees quickly in order to obtain a maximum of positive responses. You can communicate by email, using flyers, posters, etc.

In order to anticipate the number of participants, you can attach to your invitation a reply coupon with a registration deadline, the special diet, the participation of the spouse/children, etc.

☑️ STEP # 11: ENJOY YOUR EVENT!

You can relax, your agency takes care of everything!

This checklist is of course not exhaustive. Do not hesitate to contact Séminaires Online for any request for advice and ideas. It is with great pleasure that we will answer you.

As soon as we receive your specifications, we will make an appointment and we will find solutions adapted to your needs.

See you soon!

Best regards,

The whole Séminaires Online team.